The Edwin Meese III Institute for the Rule of Law
About Advancing American Freedom Foundation (AAFF)
Advancing American Freedom Foundation promotes and defends the successful policies of recent years that yielded unprecedented prosperity at home and restored America’s strength abroad, while elevating traditional American values. AAFF serves the Conservative Movement by developing innovative policy solutions, strategies, coalitions, and messaging that builds upon those accomplishments, expands freedom for all Americans, and hampers anything that would threaten America’s standing as the greatest nation on the face of the Earth. Founded by Vice President Mike Pence in 2021, the organization has become a beachhead of conservative thought in Washington, D.C.
About the Role
The Program Assistant is responsible for all administrative, program, and clerical support of the Edwin Meese III Institute for Rule of Law. This includes (1) managing the Vice President’s schedule, organizing travel, and handling expense reports; (2) assisting with the planning and execution of the Institute’s major programs, events, and ongoing working groups; (3) and ensuring that the entire office is well organized, adequately resourced, and prepared to carry out its daily tasks.
Primary Responsibilities
- Perform all scheduling, keeping the Institute Vice President calendar, responding to invitations, tracking expenses, managing correspondence, and making travel arrangements.
- Administrative and general support for the Institute, including sorting mail, answering phones, filing, and maintaining contact lists and statistics.
- Manage scheduling, correspondence, weekly reports, and special projects for the Institute’s Vice President.
- Assist the Vice President by tracking and anticipating deadlines and requests from other departments.
- Develop and provide appropriate briefing materials in advance of internal and external meetings and events,
- Assist the director of programs with the planning and execution of major events, regular working groups, and conferences including arranging venues, invitations, basic marketing, mailing lists, other related details, and day-of staffing.
- Track budget and expenditures and manage invoices, payments, subscriptions and vendor communications.
- Other duties as assigned by both the Vice President and the Director of Programs of the Meese Institute for the Rule of Law
Qualifications and Skills
Required Education & Experience
- Education: Bachelor’s degree required.
- Experience: 0 to 2 years of relevant office or administrative experience.
Core Technical & Professional Competencies
- Communication: Exceptional written and verbal communication skills.
- Technology: Proficiency in the Microsoft Office Suite; experience with database management is helpful.
- Organization: Highly organized with strict attention to detail and the proven ability to prioritize multiple projects simultaneously under tight deadlines.
- Execution: A self-starter and proactive problem-solver who follows through on tasks in a timely, reliable manner.
Cultural Fit & Discretion
- Mission Alignment: Understanding of and commitment to the mission of Advancing American Freedom and the Institute’s core goals.
- Political Awareness: A foundational knowledge of and strong interest in American politics and the conservative movement.
- Teamwork: A collaborative team player with the flexibility to pitch in on special projects as needed.
- Confidentiality: Exceptional discretion and the proven ability to handle sensitive information confidentially.
Compensation
The projected salary range for this role is competitive in the marketplace, contingent upon the specific skills and experience of the selected candidate.
Please send resume and cover letter to Jmalcolm@advancingamericanfreedom.com.
